Accounting software for growing businesses
Clean books for your business.One place to run them.
Keelfolio is accounting software for businesses that want their books done properly: invoices, expenses, bank reconciliation and financial reports in one workspace, whether you run one company or several.
- Invoicing
- Expenses
- Bank reconciliation
- Reports
- Multi-company
Overview
Reporting in USD · as of Sep 2026
Cash · all companies · USD
828,632
+4.2% vs Aug
Revenue MTD · USD
316,202
3 of 4 companies billing
Transactions to review
3
1 company
| Company | Role | Cash | Cash · USD | Books |
|---|---|---|---|---|
Northwind Software Inc. | Operating company | 412,380.00 USD | 412,380.00 USD | Reconciled |
Northwind Studio LLC | Operating company | 86,120.55 USD | 86,120.55 USD | 3 to review |
Northwind Europe B.V. | Subsidiary | 234,200.00 EUR | 255,278.00 USD | Reconciled |
Northwind Holdings Ltd. | Holding company | 58,940.10 GBP | 74,853.93 USD | Reconciled |
Features
Everything day-to-day bookkeeping needs, nothing you have to work around.
From the first invoice to the closed month: Keelfolio covers the routine work of a finance team in one place, so your books are always current and always explainable.
- 01
Invoicing & receivables
Get paid on time
- Professional invoices and credit notes
- Recurring invoices and payment reminders
- Open items and ageing at a glance
- 02
Bills & expenses
Every cost accounted for
- Capture receipts and supplier bills
- Categories, cost centers and projects
- Approval flow before anything is posted
- 03
Banking & reconciliation
Books that match the bank
- Bank feeds or statement import
- Automatic matching with invoices and bills
- Clear unmatched items in minutes
- 04
Reports & close
Numbers you can act on
- Profit and loss, balance sheet, cash flow
- Trial balance and general ledger exports
- Month-end close with locked periods
Built for
- Agencies
- E-commerce
- Consultancies
- Software companies
- Service businesses
- Holding structures
- Accounting firms
Product
Bookkeeping the way an accountant would set it up.
Keelfolio replaces the mix of spreadsheets, bank exports and shared folders with one workspace where every number has a source and every month can be closed.
A proper general ledger
Double-entry books with your own chart of accounts and fiscal year. Every invoice, bill and bank line ends up as a posting your accountant can trace.
Bank feeds that reconcile themselves
Connect business accounts or import statements. Transactions are matched to invoices, bills and receipts; you confirm the few that need a decision.
Documents on every entry
Receipts, invoices and contracts live with the transaction they support. When your accountant, a lender or an auditor asks, the evidence is one click away.
One workspace for every company
Run several companies or brands in one account, each with its own books, and read them together in a group view. Same screens, same reports, no relearning.
Intercompany without the spreadsheet
Shared services, recharges and allocations between your companies are booked once and mirrored on the other side, so both sets of books always agree.
Your accountant, in the loop
Invite your accountant, bookkeeper or team members with the exact role they need, per company. Roles decide who can view, post or close a period.
How it works
From a bank export to a closed month, in three steps.
- 01
Add your books
Create a workspace for your existing business, pick a chart of accounts template and your fiscal year. Import opening balances from your previous tool or start fresh.
- Business details
- Opening balances
- Chart of accounts
- 02
Connect your bank
Link business bank accounts or upload statements. Matching suggestions clear most transactions; you confirm the rest and attach the receipts.
- Bank feeds
- Statement import
- Auto-matching
- 03
Invoice, reconcile, close
Send invoices, capture bills, reconcile weekly and close the month with locked periods. Reports are ready for you, your accountant and your bank.
- Invoicing
- Period close
- Reports and exports
Multi-company
Run several companies? Read them as one.
Each company keeps its own books. The group view adds them up in your reporting currency, keeps the exchange rate it used, and flags charges between your companies so they are not counted twice.
- Own books
- Separate ledger, chart of accounts and fiscal year per company.
- Group view
- Cash, revenue and results across all companies, converted at the rates on the transaction date.
- Intercompany
- Charges between your companies matched on both sides and excluded from the group totals.
Cash across all companies · USD
828,632.48 USD
- Northwind Software Inc.USD412,380 USD → 412,380 USD
- Northwind Studio LLCUSD86,121 USD → 86,121 USD
- Northwind Europe B.V.EUR234,200 EUR → 255,278 USD
- Northwind Holdings Ltd.GBP58,940 GBP → 74,854 USD
Rates used: 1 EUR = 1.09 USD · 1 GBP = 1.27 USD · illustrative
Intercompany · one entry, both sides
In agreementNorthwind Software Inc.
Dr Intercompany receivable
12,000.00 USD
Northwind Europe B.V.
Cr Intercompany payable
11,009 EUR
Aug 31, 2026 · Shared services fee, August, per the intercompany agreement
Security & control
Books you could hand to an auditor tomorrow.
Books get looked at: by your accountant, your bank, investors and tax authorities. Keelfolio is designed so that the answer to any question about a number is a click away, and so that history cannot quietly change.
Encrypted, end to end
Data is encrypted in transit and at rest. Bank credentials are encrypted with keys that never live in the database.
Immutable audit trail
Every posting, edit and reversal is logged with who, when and what. Closed periods are locked; corrections are made by reversal, never by deleting history.
Access by company and role
Owners, team members and accountants each see only the companies they are invited to, with the permissions their role allows.
Your data, exportable any time
Full general ledger, trial balance, invoices, documents and attachments export as CSV or Excel at any time. No lock-in.
Pricing
Priced by companies, not by seats.
Invite as many team members and accountants as you need. Plans grow with the number of companies you keep books for.
Starter
For a single business that wants its books done right.
$49/ month
1 company
- Double-entry general ledger
- Invoicing and bill tracking
- Bank feeds and statement import
- Receipts and documents on every entry
- Profit and loss, balance sheet, cash flow
- 1 accountant seat included
- Most common
Growth
For businesses running several companies or brands.
$149/ month
Up to 5 companies
- Everything in Starter
- Consolidated view across your companies
- Intercompany charges and allocations
- Multi-currency with rates at transaction date
- Roles per company for team and advisors
- Audit trail and period locks
- Priority support
Firm
For accounting and bookkeeping firms serving many clients.
Custom
Unlimited companies and client workspaces
- Everything in Growth
- Client workspaces with separate access
- Custom chart of accounts templates
- Bulk exports and API access
- Onboarding and migration assistance
- Dedicated account manager
Prices in USD, billed monthly. Cancel any time; your data stays exportable after cancellation.
FAQ
Questions operators ask before they switch.
Who is Keelfolio for?
Small and mid-sized businesses that want proper, audit-ready books without an enterprise system: agencies, e-commerce brands, consultancies, software companies, service businesses and the accounting firms that serve them. It works for a single company and scales to a group of several.
Does Keelfolio file my taxes?
No. Keelfolio keeps your books clean and exportable so that your accountant or CPA can prepare and file with confidence. We give you and your advisors the numbers and the documents; we do not give tax or legal advice.
Does Keelfolio hold or move money?
No. Keelfolio is bookkeeping software only. Bank connections are read-only and used to import transactions for reconciliation. We never initiate payments and never hold client funds.
Can I run more than one company in one account?
Yes. Each company keeps its own general ledger, chart of accounts and fiscal year. A group view reads all of them together, and charges between your companies are booked once and mirrored on both sides.
Can my accountant work directly in Keelfolio?
Yes. Invite your accountant or bookkeeper with the exact role they need, per company. They can review, post and close periods without seeing anything they are not invited to.
Can I export my data?
At any time, as CSV or Excel, including the full general ledger, trial balance, invoices and attached documents. Your books are yours.
What if I already use another accounting tool?
You can import opening balances and historical transactions from CSV exports of most accounting tools and bank portals. On the Growth and Firm plans we help with the migration.
Request a demo
Bring your books. We'll show you the workspace.
A 30-minute walkthrough with someone who has set up bookkeeping for businesses like yours. Tell us what you run and we prepare a demo around it.
- See the workspace with your own chart of accounts and bank setup
- Walk through invoicing, reconciliation and month-end close
- Get a migration plan from your current tools
Keelfolio Inc. · 8 The Green, Suite B, Dover, Delaware 19901. Prefer email? sales@keelfolio.com